Every organization faces the many challenges that come with balancing the day-to-day job responsibilities with achieving goals that help take the organization to the next level.
Organizations advance to the next level by achieving objectives that are determined by a strategic planning process. These objectives are articulated through well written goals that are filtered throughout the organization. However, there needs to be a strategic approach to ensure goals are accomplished.
The first step, is to develop a performance management process that incorporates goal achievement into the employee performance appraisal cycle that is tied to pay incentives. It is all about reinforcing good performance by rewarding employees for doing those things that affect meeting objectives and implementing strategy.
The next step is figuring out a way to break annual church goals down into sizable tasks that can be incorporated into the daily responsibilities of employees. Let’s look at this graphic as an example.
Now let’s look at an example annual goal for a church and break it down into each of these steps.
Global Church Goal: Transition all media – video, audio and print – to digital format by December 31, 20XX.
1. Example Human Resources Departmental Annual (SMART) Goal: Scan all human resource archive files (120 files) to confidential digital file format no later than December 31, 20XX.
2. Monthly Goal: Scan 10 human resource files and save in confidential digital format each month of 20XX.
3. Weekly Goal: Scan 2-3 human resource files and save in confidential digital format each week of the month.
4. Weekly To Do List: Scan 2-3 files to a digital format.
5. Weekly Task List:
- Create list of files to scan.
- Pull 3 archived human resource files from archive storage.
- Scan file and save in confidential digital file.
- Open file to ensure all documents were scanned clearly and correctly.
- Ensure file is backed up on cloud server.
- Mark file off of list.
- Shred file.
Looking at this example, it is easy to imagine how the tedious task of scanning documents could quickly be put on the back burner and not get accomplished. Or the goal is delayed so long that it needs to be done quickly at the end of the goal period. Taking goals that are time consuming and breaking them into small actionable steps facilitates accomplishing goals one small step at a time and eliminates the stress of trying to accomplish many steps all at once.
Whether your organization is a church, non-profit or the dry cleaners down the street, achieving goals is important to meeting long-term objectives. Taking the time to write goals and holding people accountable for achieving them is how successful organizations move to the next level.
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photo by: firewarrier