There are countless forms that a church office needs and here some examples:
Code of Ethics and Conduct
Many organizations create code-of-ethics and conduct statements as a way to communicate established boundaries and set expectations for employee behaviors. This document also serves as a tool to help guide decision making and actions that demonstrate self-regulation. Church employees are not exempt from unethical behaviors and can also benefit from having a written guide for ethical conduct in the workplace.
You can access a downloadable copy by clicking on this link: Code of Ethics and Conduct
Employee Exit Interview Form
When employees leave employment, it is always good to have a conversation with them and try to learn about their experience. This is often done using and exit interview form.
You can access a downloadable copy by clicking on this link: Exit Interview Form.
Employee Goal Document
Employee goals should be written to support organizational or department goals. For example, if the volunteer department has a goal to recruit more volunteers, an employee goal may be to organize the annual fair.
You can access a downloadable copy by clicking on this link: Employee Goal Document
Employee Job Description
Creating church staff job descriptions is one way to help keep employees focused on the most important tasks that support global ministry goals and objectives.
You can access a downloadable copy by clicking on this link: Employee Job Description
Employee Orientation Checklist
New employees need lots of information to help them get acclimated to the new work environment. Use a new employee checklist to ensure that all important information is shared.
You can access a downloadable copy by clicking on this link: Employee Orientation Checklist
Employee Satisfaction Survey
There is something church leaders can do to learn about the employee experience and that is to just ask them! The interesting thing about church employees is that many will accept things as they are and simply suffer in silence because they don’t want to be perceived as a complainer. They often work with bad processes, poor communication and comparatively low salaries.
This happens when church leaders don’t recognize the importance of the employee experience. Taking care of the employees so they can fulfill their job responsibilities is one of the most important things church leaders can do because having engaged employees is critical to accomplishing church goals and ultimately achieving the mission.
You can access a downloadable copy by clicking on this link: Employee Satisfaction Survey
Employment Application Form
Managing church employees is every bit as challenging as managing people in any other setting. A church is only as strong as the people who do the work and weak employees can affect the customer experience and the ability to meet objectives.
The hiring process should be streamlined with a structured recruitment, application, screening and communication process for job applicants.
You can access a downloadable copy by clicking on this link: Employment Application
Manager Evaluation Form
It is important to evaluate the people who manage and supervise employees and to have a structured manager evaluation process. Managers should be evaluated on their ability to lead others, as well as their ability to complete departmental goals.
You can access a downloadable copy by clicking on this link: Manager Evaluation Form
Church Organizational Chart
Every church has a hierarchy. Not all are formalized and not all are even consistent but there is a hierarchy whether it is formalized or not. Creating a hierarchy or church organizational chart document helps to keep everyone on the same page.
You can access a downloadable copy by clicking on this link: Organizational Chart
Paid Time Off/EIB Accrual
The advantage of a paid time off policy, as compared to traditional sick time and vacation time accruals, is that it provides employees the flexibility to make their own choices in how they use personal time away from the job.
You can access a downloadable copy by clicking on this link: Paid Time Off/EIB Accrual
Paid Time Off Request Form
Church employees should be able to earn the same benefits they would receive in any other organization. Having a structured process to track and administer church employee benefits can provide a positive experience for church employees.
You can access a downloadable copy by clicking on this link: Paid Time Off Request Form
Effective church management uses the performance appraisal process to help manage employee performance and achievement of ministry goals. It is important to have well-trained church managers and a structured process to document church employee performance and give performance appraisals.
You can access a downloadable copy by clicking on this link: Performance Appraisal
Employee self appraisals can serve as a very powerful tool for managers. If done correctly, this tool can reveal employee perceptions of the workplace, how it is managed and things that could be done to improve the worker experience. As managers, it is important to solicit this kind of feedback and be open to learn from what employees think and use it as a learning experience for professional growth.
You can access a downloadable copy by clicking on this link: Self Appraisal
Providing a great church experience for visitors and members is critical to church credibility and growth. Taking the time to conduct service training for church employees and volunteers prepares them to provide that great church experience. One step in the process is to create standards of service that are communicated, trained and monitored to hold people accountable.
You can access a downloadable copy by clicking on this link: Service Standards
Temporary Employment Agreement
There can be busy seasons for a church when it may be practical to hire someone on a temporary basis. This is when a temporary agreement form might be used. Be sure to consult your attorney for specific legal language for your organization.
You can access a downloadable copy by clicking on this link: Temporary Employment Agreement Form
Training Evaluation Form
An effective training evaluation form will identify strengths in the class, weaknesses in the content and sometimes weaknesses in the training method or presentation. Understanding the weaknesses can help provide the opportunity to improve the class.
You can access a downloadable copy by clicking on this link: Training Evaluation Form
Tuition Reimbursement Request Form
Managing a church often requires higher education. For this reason many churches offer tuition reimbursement as a church employee benefit.
You can access a downloadable copy by clicking on this link: Tuition Reimbursement Request Form
Please Note: These documents are meant to serve as example forms and should not be construed as legal documents. Please contact your legal professional for legal language specific to your organization.