A church facility is where church happens.
And, churches need facilities that are well designed, equipped and maintained in order to fulfill its mission.
Managing church facilities requires budget dollars, planning and an organized process to maintain and plan for its facility use.
Many churches use a team of people to make this happen. A core group of employees and volunteers who have a passion for the church and its facility help to ensure that the campus is kept clean, maintained and aesthetically pleasing for members and visitors.
This team should report to the church board and have the following responsibilities:
1. General Maintenance
For instance, if your HVAC system requires routine maintenance, work to create a schedule for that maintenance and ensure that it is maintained by a professional with the appropriate license, background and training.
For example, when you hire a new custodian, provide a job description so they know exactly what it is that needs to be done, how often it needs to be done and the measures you will use to gauge cleanliness.
Church campuses often have lots of meeting space. Develop a system to schedule classrooms, auditorium or church campus to ensure there is the necessary facility support to support church activities.
For instance, a campus calendar can ensure that someone is available to unlock and lock the doors before and after a wedding.
The first impression that a visitor has when driving onto a church campus is its landscaping. Make a plan and recruit volunteers to help with the outdoor campus planting, trimming, weeding and grass cutting.
For instance, schedule a campus clean up event four times a year to clean out flower beds, plant trees or trim the bushes.
Church campuses get lots of use and require constant evaluation for improving the look, flow and feel of the campus.
This group is responsible for creating an aesthetically pleasing environment by making recommendations on furnishings, décor color themes and signage for campus way-finding.
For instance, if the church is going through a remodel, this team helps to pick colors and interior furnishings that complement each other.
6. Facility Expansion
Healthy churches grow. And with growth comes expansion. This team should be looking 5, 10, or 15 years down the road and helping to create a plan for expansion when the appropriate time comes.
This may mean locating land to build on, identifying an architectural firm to help with the building design or assist in developing the expansion budget for a capital campaign.
The safety of members and guests should always be a priority. This team should do routine safety checks of campus to ensure there are no hazardous materials, equipment or facility locations that could impose harm to someone.
For instance, during the winter months this committee should have a plan for keeping parking lots and sidewalks clear of snow and ice.
There are lots of equipment needs for a church campus. This team ensures that all necessary equipment is available and in good working order.
For instance, if the church has a deep carpet cleaner, this team makes regular inspections to ensure the equipment is maintained and works properly.
9. Supporting Events
Church and events go hand in hand. This team supports all church events by overseeing trained employees and volunteers who can manage set-up, tear-down and general maintenance and custodial support.
10. Volunteer Management
It takes lots of volunteers to keep a church campus in good working order. This team has responsibility for training and overseeing volunteers who help with facility related projects.
For instance, if volunteers help with campus improvements they need safety training on all equipment to safeguard against injury.
The facility review council should meet on a regular basis and discuss strategy for managing church facilities, identify facility update needs, and plan for future expansions or remodels.
This committee should also meets with the budget review team to ensure large capital expenditures are budgeted and resources are available when needed.
The impact a church has on its members and the community in which is resides is largely dependent on the care and maintenance of its property. An engaged and effective Facility Review Committee can be the secret to making that happen!