There are countless forms that a church office needs and here some examples for a Volunteer Department.
Background Check Authorization Form
Every volunteer should go through a thorough background screening as part of their volunteer application process and rechecked every couple of years. To access a downloadable background check authorization form, click here.
Event Organizational Chart
I am a visual person so I like to work with organizational charts when planning events because they clearly show who has responsibility for what and what the pecking order is. Chain-of-command is less about who is on the top of the rung as it is who can make decisions and help facilitate a smooth process.
You can access a downloadable copy by clicking on this link: Event Organizational Chart
The volunteer application process is significant because it speaks to the credibility of the organization. An efficient process helps volunteers feel confident with getting involved and helps to keep the application information organized.
You can access a downloadable copy by clicking on this link: Volunteer Application
Volunteer Approval Letter
Once volunteers have gone through the application and approval process, send them a letter to notify them and get them started!
You can access a downloadable copy by clicking on this link: Volunteer Approval Letter
Volunteer File Check Sheet
Church volunteers should be required to go through a formal application process. This creates consistency and entails filling out some paperwork that collects basic demographic information.
You can access a downloadable copy by clicking on this link: Volunteer File Check Sheet
Volunteer Job Description
Volunteers should be placed in the job that best fits their personality and skill-set. All volunteer roles should have a well defined role description to ensure the volunteer has a good understanding of what is expected of them and detail of job tasks.
You can access a downloadable copy by clicking on this link: Volunteer Job Description
Volunteer Satisfaction Survey
Volunteers give of their time because they care about the organization and have a passion for its vision and mission. Keeping volunteers engaged ensures maintaining a long term relationship and one way to engage them is to provide an opportunity to offer feedback to the organization. This makes it important to create a system that facilitates two-way communication between the organization and its volunteers.
You can access a downloadable copy by clicking on this link: Volunteer Satisfaction Survey
Volunteer Satisfaction Survey Graphs
When you solicit feedback from volunteers, it is helpful when you track volunteer responses. This template can help you tack responses and create a graph to share with leadership.
You can access a downloadable copy by clicking on this link: Example Volunteer Satisfaction Survey Graphs
Please Note: These documents are meant to serve as example forms and should not be construed as legal documents. Please contact your legal professional for legal language specific to your organization.