There are countless forms that a church office needs and here some examples: Feel free to download these and modify them for your organization.
Background Check Authorization Form
Every volunteer should go through a thorough background screening as part of their volunteer application process and rechecked every couple of years. To access a downloadable background check authorization form, click here.
Church Business Meeting Agenda
Effective meetings have a specific agenda and time allotments for each agenda item. There should be a basic church business meeting agenda format that is adapted based on the goal of the meeting.
You can access a downloadable copy by clicking on this link: Church Business Meeting Agenda Example
Church Goal Document
Writing goals is how things get done. Churches like any other organization need to strategize, write and complete church goals.
You can access a downloadable copy by clicking on this link: Church Goal Document
Church Member Survey
Soliciting feedback is one way to determine the perception of how well the church is meeting member needs. These 13 questions to ask church members can help you learn about their experience.
You can access a downloadable copy by clicking on this link: Church Member Survey
Providing a great church experience for visitors and members is critical to church credibility and growth. Taking the time to conduct service training for church employees and volunteers prepares them to provide that great church experience. One step in the process is to create standards of service that are communicated, trained and monitored to hold people accountable.
You can access a downloadable copy by clicking on this link: Service Standards
Employee Goal Document
Employee goals should be written to support organizational or department goals. For example, if the volunteer department has a goal to recruit more volunteers, an employee goal may be to organize the annual fair.
You can access a downloadable copy by clicking on this link: Employee Goal Document
Employee Job Description
Creating church staff job descriptions is one way to help keep employees focused on the most important tasks that support global ministry goals and objectives.
You can access a downloadable copy by clicking on this link: Employee Job Description
Employee Satisfaction Survey
There is something church leaders can do to learn about the employee experience and that is to just ask them! The interesting thing about church employees is that many will accept things as they are and simply suffer in silence because they don’t want to be perceived as a complainer. They often work with bad processes, poor communication and comparatively low salaries.
This happens when church leaders don’t recognize the importance of the employee experience. Taking care of the employees so they can fulfill their job responsibilities is one of the most important things church leaders can do because having engaged employees is critical to accomplishing church goals and ultimately achieving the mission.
You can access a downloadable copy by clicking on this link: Employee Satisfaction Survey
Employment Application Form
Managing church employees is every bit as challenging as managing people in any other setting. A church is only as strong as the people who do the work and weak employees can affect the customer experience and the ability to meet objectives.
The hiring process should be streamlined with a structured recruitment, application, screening and communication process for job applicants.
You can access a downloadable copy by clicking on this link: Employment Application
First Time Visitor Survey
Understanding the visitor experience can provide valuable information that can be used to create a first time experience that makes the visitor want to come back and hopefully join the church.
You can access a downloadable copy by clicking on this link: First Time Visitor Survey
Incident Report Form
Keeping records is crucial to good church management. Documenting incidents of fire, theft, injury or any other potential ristk is part of that management process.
You can access a downloadable copy by clicking on this link: Incident Report
Paid Time Off Request Form
Church employees should be able to earn the same benefits they would receive in any other organization. Having a structured process to track and administer church employee benefits can provide a positive experience for church employees.
You can access a downloadable copy by clicking on this link: Paid Time Off Request Form
Effective church management uses the performance appraisal process to help manage employee performance and achievement of ministry goals. It is important to have well trained church managers and a structured process to document church employee performance and give performance appraisals.
You can access a downloadable copy by clicking on this link: Performance Appraisal
Tuition Reimbursement Request Form
Managing a church often requires higher education. For this reason many churches offer tuition reimbursement as a church employee benefit.
You can access a downloadable copy by clicking on this link: Tuition Reimbursement Request Form
The volunteer application process is significant because it speaks to the credibility of the organization. An efficient process helps volunteers feel confident with getting involved and helps to keep the application information organized.
You can access a downloadable copy by clicking on this link: Volunteer Application
Volunteer File Check Sheet
Church volunteers should be required to go through a formal application process. This creates consistency and entails filling out some paperwork that collects basic demographic information.
You can access a downloadable copy by clicking on this link: Volunteer File Check Sheet
Volunteer Job Description
Volunteers should be placed in the job that best fits their personality and skill-set. All volunteer roles should have a well defined role description to ensure the volunteer has a good understanding of what is expected of them and detail of job tasks.
You can access a downloadable copy by clicking on this link: Volunteer Job Description
Volunteer Satisfaction Survey
Volunteers give of their time because they care about the organization and have a passion for its vision and mission. Keeping volunteers engaged ensures maintaining a long term relationship and one way to engage them is to provide an opportunity to offer feedback to the organization. This makes it important to create a system that facilitates two-way communication between the organization and its volunteers.
You can access a downloadable copy by clicking on this link: Volunteer Satisfaction Survey
Volunteer Satisfaction Survey Graphs
When you solicit feedback from volunteers, it is helpful when you track volunteer responses. This template can help you tack responses and create a graph to share with leadership.
You can access a downloadable copy by clicking on this link: Example Volunteer Satisfaction Survey Graphs
Please Note: These documents are meant to serve as example forms and should not be construed as legal documents. Please contact your legal professional for legal language specific to your organization.